What are WEX and Fleetcor fuel cards and how do they integrate with Whip Around’s fuel tracking module?

WEX and Fleetcor fuel cards are a popular option for fleet managers looking to simplify fuel expenses and gain better control over their fuel costs. Both providers offer a range of fuel card options that provide discounts on fuel purchases, detailed reporting on fuel consumption and costs, and integration with fuel tracking and management tools like Whip Around.

So, how do these fuel cards integrate with Whip Around’s fuel tracking module? Let’s take a closer look.

What should I know about WEX and Fleetcor fuel cards?

A WEX fuel card is a payment solution designed specifically for businesses with fleets of vehicles — used to manage fuel-related expenses and streamline the purchasing process for fuel and other vehicle-related services.

WEX fuel cards function similarly to credit or debit cards but are specifically tailored for fleet management purposes. They are accepted at authorized fuel stations and certain service locations, allowing fleet managers to monitor and control fuel expenditures. These cards provide a convenient way to pay for fuel, track fuel consumption, and generate detailed reports for expense management and analysis.

Similarly, FLEETCOR® is a global business payments company and leading provider of fuel cards in North America. Their brands include Fuelman®, Comdata®, and many well-known oil and gas cards. The FLEETCOR portfolio of brands helps companies automate, secure, digitize and control payments. FLEETCOR serves businesses, partners, and merchants in North America, Latin America, Europe, and Asia Pacific.

Each WEX and Fleetcor fuel card option has its own unique set of features and benefits, and fleet managers should carefully consider their specific needs and requirements when choosing a WEX fuel card. By selecting the right fuel card and integrating it with fuel tracking and management tools like Whip Around, fleet managers can gain better control over their fuel costs, improve their fleet’s efficiency and reduce overall expenses.

View a comprehensive list of WEX fuel card brands and Fleetcor fuel card brands that are supported by this integration.

How do I get a WEX or Fleetcor fuel card?

Getting a fuel card is a simple process. Here’s how you can get started:

• Determine your fuel card needs: The first step is to determine your fuel card needs. Consider factors such as the size of your fleet, the types of vehicles you operate, your fueling locations, and the features and benefits you require from your fuel card.
• Choose a WEX or Fleetcor fuel card: Once you have determined your fuel card needs, you can choose the fuel card that best meets those needs. WEX and Flexcor offer several fuel card options, each with its own set of features and benefits.
• Apply for a fuel card: Once you have chosen a fuel card, you can apply for it online through the WEX or Fleetcor website. You will need to provide some basic information about your business, such as your business name, address, and tax ID number.
• Wait for approval: Once you have submitted your application, WEX or Fleetcor will review it and typically approve it within a few business days. If your application is approved, you will receive your fuel card in the mail within a few days.
• Activate your new card: Once you have received your fuel card, you will need to activate it before you can use it. You can do this online or by calling the number provided on the back of the card.

By following these steps, you can easily obtain a fuel card for your fleet. Once you have your WEX or Fleetcor fuel card, you can integrate it with fuel tracking and management tools like Whip Around to gain better control over your fuel costs, monitor fuel usage in real-time, and optimize your fleet’s efficiency. 

Fuel Data Import 

WEX and Fleetcor fuel card transactions are automatically imported into Whip Around’s fuel tracking module, eliminating the need for manual data entry and reducing the potential for errors.

• Real-time fuel monitoring: With fuel card integration, Whip Around provides real-time fuel consumption data, enabling fleet managers to monitor fuel usage on a per-vehicle, per-driver, or per-route basis.
• Fuel expense reporting: Whip Around’s fuel tracking module integrates with WEX and Fleetcor fuel card reporting tools to provide detailed reporting on fuel expenses. This integration allows fleet managers to monitor fuel costs, identify trends, and analyze fuel data over time.
• Fuel efficiency analytics: Whip Around’s fuel tracking module also provides fuel efficiency analytics, allowing fleet managers to identify fuel-saving opportunities such as reducing idling time, optimizing routes, and selecting fuel-efficient vehicles.

By integrating with WEX and Fleetcor fuel cards, Whip Around’s fuel tracking module provides fleet managers with a comprehensive view of their fleet’s fuel consumption and costs. This integration eliminates the need for manual data entry, provides real-time fuel monitoring, and enables detailed fuel expense reporting and fuel efficiency analytics.

In addition to WEX and Fleetcor, Whip Around can also import fuel data from GPS and telematics devices, giving fleet managers a complete picture of their fuel usage and expenses. With Whip Around’s fuel tracking module, fleet managers can optimize their fuel usage, reduce fuel costs, and improve their overall fleet efficiency.

How do I integrate my fuel card with Whip Around fleet maintenance software? 

Integrating a WEX or Fleetcor fuel card with Whip Around’s fuel tracking module is a straightforward process. In general, this is what it will look like:

• Contact Whip Around: The first step is to contact Whip Around to ensure that your fuel card is compatible with the fuel tracking module. Whip Around will confirm if your card is compatible and provide instructions on how to integrate it.
• Enable integration: Once you have confirmed compatibility, you will need to enable the integration within Whip Around. This typically involves logging into your Whip Around account, navigating to the “Integrations” section, and selecting “WEX” or “Fleetcor” as your fuel card provider. 
• Sign the data waiver agreement digitally through docusign: Download and sign the data waiver document from Whip Around’s integration page.
• Connect your fuel card: After enabling the integration, you will need to connect your WEX or Fleetcor fuel card to Whip Around. This typically involves entering your fuel card account details, such as your card number and account password, into the Whip Around platform.
• Verify integration: Once you have connected your fuel card, you should verify that the integration is working correctly. You can do this by logging into Whip Around and checking that your fuel card data is being accurately reflected in the platform’s fuel tracking reports.

View our step-by-step guide to integrating with WEX fuel cards.

View our step-by-step guide to integrating with Fleetcor fuel cards.

Using these resources, you can easily integrate your WEX or Fleetcor fuel card with Whip Around’s fuel tracking module. Once integrated, you will be able to monitor fuel usage and expenses in real-time, gain better control over your fuel costs, and optimize your fleet’s efficiency.

Schedule a demo or start a free trial to discover how Whip Around can help improve your inspection processes, streamline fleet maintenance practices, achieve greater fuel efficiency and foster a culture of safety and compliance.